Funding Invoice Type and Console FAQs

How and when are Invoice types applied?

Invoice Types are applied while unfunded gifts are batched together into requests and payments for disbursement. Gifts aligning to the same Invoice Type will be placed on the same payment record so they can be disbursed together.

Do I have to link it to an Employee Giving Budget Rule if I have a default Funding Invoice Type?

No. The linking between Invoice Types and  Budget Rules is only required when you want to use multiple Invoice Types at the same time.

Do I have to create multiple budget lines if I want to use multiple Invoice Types, if I map all of my activities to the same budget line?

No, you do not need multiple budget lines. Multiple budget mapping rules can share the same budget line. This means that multiple Invoice Types can also map to the same budget line. In this case, just make sure that you have one Budget Rule configured for each Invoice Type.

Do I have to create new Custom Employee Giving Funding Invoice Types each year?

No. You can keep using the same Invoice Types year after year.

What happens if a gift does not map to one of my Custom Employee Giving Funding Invoice Types?

Gifts that don’t map to a custom Invoice Type will go to the invoice you have specified as the default.

What happens if a cash grants program is not assigned to a Funding Invoice Type?

Cash grant programs not assigned to a designated Funding Invoice Type will continue to be invoiced together on the default invoice. Funding Invoice Type assignment for grant programs is configured at the proposal type level by Bonterra staff. To request configuration, contact Payment Operations.

How about an example?

Let us say you have a matching gift program paid out of a single budget line called “2021 Matching Gifts," where you want invoices to go to different contacts based on the donor’s company: north, south, east, and west. To accomplish this mapping, you would create four Budget Rules, one for each region, and connect each of them to an Invoice Type. The Donor Company criteria will drive them to the correct Invoice Type.

Which currencies are being displayed in the Funding Invoice Console?

All invoices, payments, and gift amounts in the console are displayed in the currency of the CGDS bank account where the funding is to be deposited. The destination currency is prominently displayed in each area to ensure accuracy.

How can I view invoices that were generated before May 2021 in the Funding Invoice Console?

The console only shows invoices created on/after May 2021. If you require an invoice for an activity before that date, please reach out to your client management team.

Will I receive invoices for previously funded activity - i.e., reissues, redirections, stale-dated checks, etc.? Will they appear in the Funding Invoice Console?

Clients should expect to only find invoices for disbursements that required their funding on the Funding Invoice Console. Previously funded activity is not presented to clients in the console.

How will Credit Memos appear in the Funding Invoice Console?

Applicable credits are incorporated into the Invoice Total and Current Balances in the topline view. Opening a drawer will also reveal a dedicated row for each Credit Memo that has been applied to the invoice.