Vendor Feed Extension Overview

Understanding the CyberGrants Vendor Feed Extension 

The Vendor Feed Extension is a two-way data feed that facilitates seamless integration between Bonterra's CyberGrants and your organization’s Accounts Payable (AP) system. It supports the automatic assignment and updating of vendor numbers for new organizations entered into CyberGrants, enabling efficient vendor record management and streamlined financial operations. 

By utilizing secure and automated file transfers via Secure File Transfer Protocol (SFTP), the Vendor Feed Extension facilitates the transmission of newly generated vendor data from CyberGrants to your internal systems. In turn, vendor numbers from your accounts payable (AP) system are sent back and used to update records within CyberGrants, reducing the need for manual input and enhancing the accuracy of your data. 

This extension is ideal for customers aiming to streamline vendor registration processes and reduce manual data handling within their grantmaking workflows. 

Check out the video below to learn more! 

Key features:

• The extension provides a two-way data feed that facilitates the exchange of vendor data between CyberGrants and your accounts payable (AP) system.
• The outbound feed transmits new organization information to your AP system when specific criteria are met.
• The inbound feed updates CyberGrants records with vendor numbers assigned by your AP system.
• Data is sent and received through secure nightly SFTP transmissions using a delimited flat file—a simple text file in which each field is separated by a specific character, such as a comma or pipe.
• Each file includes header, detail, and trailer records in a consistent layout to maintain data integrity.
• The extension offers limited customization through optional custom fields on the organization record. 

Limitations and considerations:

• Only one change to the extension configuration is permitted per calendar year and must fall within scope.
• All files must be transmitted via SFTP only—email transmission is not supported.
• Manual processing of vendor feeds is not allowed after go-live; the process must be fully automated.
• Vendor numbers returned via the inbound feed are not validated by CyberGrants; values are accepted as-is.
• The system may resend organization records if a vendor number has not been received before the next outbound file is generated.
• Percentage-based deductions are not supported; only fixed dollar amount deductions are allowed.
• Changes post production will result in additional costs and scheduled development effort.